Electronic contract

Niseko Town has introduced electronic contracts for concluding contracts between the town and businesses from March 2023 in order to promote operational efficiency using digital technology and improve convenience for town residents and businesses. Masu.

With the introduction of electronic contracts,
1. Shortening the time to conclude as there is no need to bring and mail
2. Cost reduction due to no need to attach revenue stamps, no need to mail, print, or store
3. Zero risk of contract loss
4. No need to come to the office for stamping even for remote work
There are advantages such as becoming

The electronic contract service introduced in Niseko Town is a business signature type (witness type) electronic signature service.
Instead of stamping a paper contract, the electronic contract data in PDF file format is uploaded to the cloud electronic contract service, and Niseko Town and the contracting party agree and approve it on the electronic contract service, and the contract is converted into a PDF file. A contract is established when an electronic signature and time stamp are given by the cloud service provider.

It can be used for all contracts concluded by Niseko Town (including memorandums, invoices, and other similar items).
Electronic contracts are not required, and traditional paper contracts are also possible.
However, the following contracts cannot be made electronically.
・Contracts that are stipulated by laws and regulations to be in writing
・Contracts with a contract period of more than 10 years
・Contracts whose validity exceeds 10 years
・Contract with automatic renewal clause
・Contracts where other electronic contract services cannot be used

・Competitive bidding, quotation etc.
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・The contracting party who has decided on the contract will submit the "Electronic Contract Agreement and Email Address Confirmation Form" to Niseko Town to the town's contract administrator.
(Except in the case of changes, there is no need to submit for each contract.)
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・Adjustment of draft contract
(For contracts such as construction work, exemption procedures must be completed separately, such as by paying a contract deposit and submitting an insurance certificate.)
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・ Niseko Town will send an email requesting conclusion approval from the electronic contract service to the contracting party.
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・The contracting party receives the email and confirms and approves the contract.
[Order of contract confirmation/approval]
(1) Niseko Town 's contract administrator
(2) Persons who have confirmed their affiliation with Niseko Town (managers of each division)
(3) Person in charge of contract administration for the contracting party *If (3) is not available, only (4) will be required.
(4) Person authorized to conclude a contract with the other party
(5) Niseko Town 's contract administrator
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・Contract conclusion (electronic signature/time stamp assignment)
The e-contract service will send you a contract conclusion email.
(By logging into the electronic contract service, you can download the contract (PDF file) with an electronic signature and the agreement conclusion certificate.)
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・Save electronic contracts
(When you open a PDF file with Adobe Acrobat Reader, signature verification is performed and the validity of the digital certificate can be confirmed.)

Please download the confirmation form to submit to Niseko Town from below.