Request for Family Register Certificate・Resident Certificate
We can issue Family Register Certificates for those whose registered domicile is in Niseko Town, and Resident Certificates (Juminhyo) for those whose resident registration is in Niseko Town.
From March 1, 2024, even if your registered domicile is far away, you will be able to request a Family Register Certificate at your nearest municipal office.
From March 1, 2024, even if your registered domicile is far away, you will be able to request a Family Register Certificate at your nearest municipal office.
1. Those who can make a Request
| Family Register Certificate | (A) The person listed in the family register, or their spouse (husband or wife), their direct ascendants (parents, grandparents, etc.), or their direct descendants (children, grandchildren, etc.) (B) Those who need it to exercise their rights or fulfill their obligations (for example, when the heir of a deceased brother or sister requests a copy of the family register of the deceased person) (C) Those who need to submit the document to a national or local government agency (D) Persons who have other justifiable reasons to use the information recorded in the family register (for example, a Guardian of an adult wishes to pass the belongings of a deceased adult ward to a bereaved family who is an heir) |
| Resident Certificate (Juminhyo) | The person himself/herself or someone in the same household (if they live at the same address but in different households, a letter of attorney is required) representative authorized by the above claimant *If the request is made by a representative, a power of attorney is required (with the person's signature and seal.) |
2. Required Documents
When the person in 1(A) makes a request
1. Identification document of the person coming to the counter (driver's license, health insurance card, My Number Card, etc.)
2. If the requester's name is not listed on the family register when the request is made by a direct relative (For example, when a child leaves their parents' family register through marriage and a new family register is created for the couple, and the child requests a certified copy of their parents' family register) we ask for documents that can confirm that the requester is a direct relative of the person listed in the family register (certified copy of family register, etc.)
3.If the request is made by a representative, a power of attorney is necessary.
When a person in 1 (B) to (D) makes a request
1. Identification of the person coming to the counter (driver's license, health insurance card, My Number Card, etc.)
2. In the case of a request from a representative of 1(B)-(D), a power of attorney prepared by 1(B)-(D)
* If the reason for the request is not clear from the description of the request for issuance, we may ask for additional explanations or materials.
1. Identification document of the person coming to the counter (driver's license, health insurance card, My Number Card, etc.)
2. If the requester's name is not listed on the family register when the request is made by a direct relative (For example, when a child leaves their parents' family register through marriage and a new family register is created for the couple, and the child requests a certified copy of their parents' family register) we ask for documents that can confirm that the requester is a direct relative of the person listed in the family register (certified copy of family register, etc.)
3.If the request is made by a representative, a power of attorney is necessary.
When a person in 1 (B) to (D) makes a request
1. Identification of the person coming to the counter (driver's license, health insurance card, My Number Card, etc.)
2. In the case of a request from a representative of 1(B)-(D), a power of attorney prepared by 1(B)-(D)
* If the reason for the request is not clear from the description of the request for issuance, we may ask for additional explanations or materials.
3. Postal Request
If you live far away or are unable to come to the office during the day, you can also apply by post.
In that case, please send the following documents to Niseko Town Hall.
1.Application Form:The form can be downloaded from the link below. Application forms from other municipalities can also be used. If you cannot print, please write the following information on a piece of paper.
[Family Register]
1. Name and address of the requester; 2. A phone number where you can be contacted during the day; 3. Relationship to the requester (one self, wife, child, etc.), 4. Type and number of certificates to be requested; 5. Registered domicile/Head of Family; 6. Intended person’s name (not required if for all members); 7. Intended use
[Resident Certificate]
1. Name and address of the requester; 2. A Japanese phone number where you can be contacted during the day; 3. Type and number of certificates to be requested; 4. Required entries (Name of head of household, relationship to he person, registered domicile, head of the family name, address history), 5. Address and name of head of household, 6. Intended person’s name (not required if for all members); 7. Intended use
*Be sure to include a Japanese phone number where you can be reached during the day, as we may need to confirm the contents.
2. Copy of identity verification documents
A copy of your Residence Card, driver's license, health insurance card, My Number Card, etc.
3. Documents that show the relationship with the intended person
If the requester's name is not listed in the family register, documents that can be used to confirm that the requester is a direct relative of the person listed in the family register (certified copy of family register, etc.)
4. Fee
Please purchase a "fixed amount credit exchange" (Teikaku Kogawase Shosho) for the necessary amount at Yucho Bank. Please enclose the certificate without writing anything on its front page.
5. Self-addressed envelope and stamps
・Please fill in the name and address of the requester listed in "(1) Application Form" as the address on a self-addressed envelope. Please stamp with sufficient postage.
・Certificates will be A4 or B4 size, so please avoid small envelopes.
・If you are sending a large number of documents, please send them without printing the stamps on the envelope (Put the stamps into the envelop. We will return all unused stamps to you), or write in red ink on the return envelope, "Deficit payment by recipient."
In that case, please send the following documents to Niseko Town Hall.
1.Application Form:The form can be downloaded from the link below. Application forms from other municipalities can also be used. If you cannot print, please write the following information on a piece of paper.
[Family Register]
1. Name and address of the requester; 2. A phone number where you can be contacted during the day; 3. Relationship to the requester (one self, wife, child, etc.), 4. Type and number of certificates to be requested; 5. Registered domicile/Head of Family; 6. Intended person’s name (not required if for all members); 7. Intended use
[Resident Certificate]
1. Name and address of the requester; 2. A Japanese phone number where you can be contacted during the day; 3. Type and number of certificates to be requested; 4. Required entries (Name of head of household, relationship to he person, registered domicile, head of the family name, address history), 5. Address and name of head of household, 6. Intended person’s name (not required if for all members); 7. Intended use
*Be sure to include a Japanese phone number where you can be reached during the day, as we may need to confirm the contents.
2. Copy of identity verification documents
A copy of your Residence Card, driver's license, health insurance card, My Number Card, etc.
3. Documents that show the relationship with the intended person
If the requester's name is not listed in the family register, documents that can be used to confirm that the requester is a direct relative of the person listed in the family register (certified copy of family register, etc.)
4. Fee
Please purchase a "fixed amount credit exchange" (Teikaku Kogawase Shosho) for the necessary amount at Yucho Bank. Please enclose the certificate without writing anything on its front page.
5. Self-addressed envelope and stamps
・Please fill in the name and address of the requester listed in "(1) Application Form" as the address on a self-addressed envelope. Please stamp with sufficient postage.
・Certificates will be A4 or B4 size, so please avoid small envelopes.
・If you are sending a large number of documents, please send them without printing the stamps on the envelope (Put the stamps into the envelop. We will return all unused stamps to you), or write in red ink on the return envelope, "Deficit payment by recipient."
4. Destination Address
Please put (1) to (5) in an envelope and send it to the address below.
Niseko Town Hall Address:
〒048－1595
55 Fujimi, Niseko Town Abuta-gun, Hokkaido
Niseko Town Hall
Resident Affairs Division
Niseko Town Hall Address:
〒048－1595
55 Fujimi, Niseko Town Abuta-gun, Hokkaido
Niseko Town Hall
Resident Affairs Division
Inquiries
- Resident Affairs Division
- TEL:0136-56-8839
- FAX:0136-44-3500