Request for Family Register Certificate and Juminhyo (Certificate of Residence)
Family Register Certificate can be issued for Japanese citizen whose registered domicile (honseki) is in Niseko Town. Juminhyo (Resident Certificate) can be issued for those who are registered residents of Niseko Town.
From March 1, 2024, even if your registered domicile is far away, you may request Family Register Certificate at the nearest municipality.
From March 1, 2024, even if your registered domicile is far away, you may request Family Register Certificate at the nearest municipality.
1. Who can make a request
| Family Register Certificate (only for Japanese citizen) | (A) The person listed in the family register, their spouse, their direct ascendants (parents, grandparents, etc.), or their direct descendants (children, grandchildren, etc.) (B) Those who need the document to exercise their rights or fulfill their obligations (e.g., when the heir of a deceased sibling requests a copy of the family register of the deceased person) (C) Those who need to submit the document to a national or local government agency (D) Persons who have other justifiable reasons to use the information recorded in the family register (e.g., a legal guardian requesting the family registry of a deceased adult ward in order to hand over their belongings to the ward’s heirs) |
| Juminhyo (Resident Certificate) | The person themselves, a member of the same household (If you live at the same address but are registered as a separate household, a letter of attorney is required.), or a representative authorized by the above requesters. *If the request is made by a representative, a power of attorney is required (with the person's signature and seal.) |
2. Required Documents
When someone in category 1(A) is requesting
1. Identification document of the person coming to the counter (driver's license, health insurance card, My Number Card, etc.)
2. If the requester is a lineal relative but their name does not appear in the family registry being requested (e.g., a child who created a new family registry by marriage and is requesting their parent’s registry), you must submit documents that prove the lineal relationship (such as another family registry copy).
3. If the request is made by a representative, a power of attorney is necessary.
When someone in category 1 (B)-(D) is requesting
1. Identification of the person coming to the counter (driver's license, health insurance card, My Number Card, etc.)
2. If the request is made by a representative, a power of attorney is necessary.
*If the purpose of the request is unclear based on the application form, additional explanations or documents may be required.
1. Identification document of the person coming to the counter (driver's license, health insurance card, My Number Card, etc.)
2. If the requester is a lineal relative but their name does not appear in the family registry being requested (e.g., a child who created a new family registry by marriage and is requesting their parent’s registry), you must submit documents that prove the lineal relationship (such as another family registry copy).
3. If the request is made by a representative, a power of attorney is necessary.
When someone in category 1 (B)-(D) is requesting
1. Identification of the person coming to the counter (driver's license, health insurance card, My Number Card, etc.)
2. If the request is made by a representative, a power of attorney is necessary.
*If the purpose of the request is unclear based on the application form, additional explanations or documents may be required.
3. Postal Request
If you live far away or are unable to come to the office during the day, you can also apply by post.
Please send the following documents to Niseko Town Hall.
(1) Application Form:The form can be downloaded from the link below. Application forms from other municipalities can also be used. If you cannot print the form, handwrite the required items on regular paper.
[For Family Register Certificate]
1. Requester's name and address; 2. A phone number where you can be contacted during the day; 3. Relationship to the requester (one self, wife, child, etc.), 4. Type and number of certificates requested; 5. Registered domicile (honseki) and head of household of the registry; 6. Name of the person whom the certificate is needed (not required for a full copy / entire household); 7. Purpose of use.
[For Juminhyo (Resident Certificate)]
1. Requester's name and address; 2. A phone number where you can be contacted during the day; 3. Type and number of certificates requested; 4. Required details (name of household head, relationship, domicile, name of honseki holder, address history); 5. Address and name of household head, 6. Name of the person whom the certificate is needed (not required for a full copy / entire household); 7. Purpose of use.
*Be sure to include a Japanese phone number where you can be reached during the day, as we may need to confirm the contents.
(2) Copy of identification
A copy of your Residence Card, driver's license, health insurance card, My Number Card, etc.
(3) Documents proving your relationship
If the requester's name is not listed in the family register, submit documents that prove the lineal relationship (such as a family registry copy).
(4) Fee
Purchase a "fixed amount credit exchange" (Teikaku Kogawase Shosho) from Japan Post Bank. Please enclose the certificate without writing anything on its front page.
(5) Return envelope with postage
・Write the requester's name and address as written in "(1) Application Form" on the envelope, and affix sufficient postage.
・Certificates are issued in A4 or B4 size, so please avoid small envelopes.
・If requesting multiple copies, you may enclose extra stamps without affixing them (unused stamps will be returned), or write “不足料金受取人払” (postage due to be paid by recipient) in red on the envelope.
Please send the following documents to Niseko Town Hall.
(1) Application Form:The form can be downloaded from the link below. Application forms from other municipalities can also be used. If you cannot print the form, handwrite the required items on regular paper.
[For Family Register Certificate]
1. Requester's name and address; 2. A phone number where you can be contacted during the day; 3. Relationship to the requester (one self, wife, child, etc.), 4. Type and number of certificates requested; 5. Registered domicile (honseki) and head of household of the registry; 6. Name of the person whom the certificate is needed (not required for a full copy / entire household); 7. Purpose of use.
[For Juminhyo (Resident Certificate)]
1. Requester's name and address; 2. A phone number where you can be contacted during the day; 3. Type and number of certificates requested; 4. Required details (name of household head, relationship, domicile, name of honseki holder, address history); 5. Address and name of household head, 6. Name of the person whom the certificate is needed (not required for a full copy / entire household); 7. Purpose of use.
*Be sure to include a Japanese phone number where you can be reached during the day, as we may need to confirm the contents.
(2) Copy of identification
A copy of your Residence Card, driver's license, health insurance card, My Number Card, etc.
(3) Documents proving your relationship
If the requester's name is not listed in the family register, submit documents that prove the lineal relationship (such as a family registry copy).
(4) Fee
Purchase a "fixed amount credit exchange" (Teikaku Kogawase Shosho) from Japan Post Bank. Please enclose the certificate without writing anything on its front page.
(5) Return envelope with postage
・Write the requester's name and address as written in "(1) Application Form" on the envelope, and affix sufficient postage.
・Certificates are issued in A4 or B4 size, so please avoid small envelopes.
・If requesting multiple copies, you may enclose extra stamps without affixing them (unused stamps will be returned), or write “不足料金受取人払” (postage due to be paid by recipient) in red on the envelope.
4. Destination Address
Please put (1) to (5) in an envelope and send it to the address below.
Niseko Town Hall Address:
〒048－1595
55 Fujimi, Niseko Town Abuta-gun, Hokkaido
Niseko Town Hall
Resident Affairs Division
Niseko Town Hall Address:
〒048－1595
55 Fujimi, Niseko Town Abuta-gun, Hokkaido
Niseko Town Hall
Resident Affairs Division
Inquiries
- Resident Affairs Division
- TEL:0136-56-8839
- FAX:0136-44-3500