Request for Family Register Certificate・Resident Certificate
We can issue Family Register Certificates for those whose registered domicile is in Niseko Town, and Resident Certificates for those whose resident registration is in Niseko Town.
From March 1, 2024, even if your registered domicile is far away, you will be able to request a Family Register Certificate at your nearest municipal office.
From March 1, 2024, even if your registered domicile is far away, you will be able to request a Family Register Certificate at your nearest municipal office.
1. Those who can make a Request
| Family register certificate | (A) The person listed in the family register, or their spouse (husband or wife), their direct ascendants (parents, grandparents, etc.), or their direct descendants (children, grandchildren, etc.) (B) Those who need it to exercise their rights or fulfill their obligations (for example, when the heir of a deceased brother or sister requests a copy of the family register of the deceased person) (C) Those who need to submit the document to a national or local government agency (D) Persons who have other justifiable reasons to use the information recorded in the family register (for example, a Guardian of an adult wishes to pass the belongings of a deceased adult ward to a bereaved family who is an heir) |
| Resident Certificate | The applicant or a person in the same household (if the applicant lives at the same address but is in a different household, a power of attorney is required) *If the request is made by an agent, a power of attorney is required (with the person's signature and seal.) |
2. Required Documents
When the person in 1(A) makes a request
1. Identification document of the person coming to the counter (driver's license, health insurance card, My Number Card, etc.)
2. If the requester's name is not listed on the family register when the request is made by a direct relative (For example, when a child leaves their parents' family register through marriage and a new family register is created for the couple, and the child requests a certified copy of their parents' family register) we ask for documents that can confirm that the requester is a direct relative of the person listed in the family register (certified copy of family register, etc.)
3.If the request is made by a representative of 1(A), a power of attorney.
When a person in 1 (B) to (D) makes a request
1. Identification of the person coming to the counter (driver's license, health insurance card, My Number Card, etc.)
2. In the case of a request from an agent of 1(B)-(D), a power of attorney prepared by 1(B)-(D)
* If the reason for the request is not clear from the description of the request for issuance, we may ask for the necessary explanation or additional materials.
1. Identification document of the person coming to the counter (driver's license, health insurance card, My Number Card, etc.)
2. If the requester's name is not listed on the family register when the request is made by a direct relative (For example, when a child leaves their parents' family register through marriage and a new family register is created for the couple, and the child requests a certified copy of their parents' family register) we ask for documents that can confirm that the requester is a direct relative of the person listed in the family register (certified copy of family register, etc.)
3.If the request is made by a representative of 1(A), a power of attorney.
When a person in 1 (B) to (D) makes a request
1. Identification of the person coming to the counter (driver's license, health insurance card, My Number Card, etc.)
2. In the case of a request from an agent of 1(B)-(D), a power of attorney prepared by 1(B)-(D)
* If the reason for the request is not clear from the description of the request for issuance, we may ask for the necessary explanation or additional materials.
3. Mail request method
If you live far away or are unable to come to the office during the day, you can also apply by mail.
In that case, please send the following required documents.
1.Delivery invoice*The form can be downloaded from the link below. Bills from other municipalities can also be used. If you cannot print, please write the following on a piece of writing paper.
[In case of family register]
ah. name and address of the claimant; a. A phone number where you can be contacted during the day; Relationship with the person in need (person, wife, child, etc.), d. Type and number of certificates to be requested; e. Registered domicile/leader, f. The name of the person who needs it (certificate, not required if all members), g. Intended use
[Resident Certificate card]
ah. name and address of the claimant; a. A phone number where you can be contacted during the day; Type and number of certificates to be requested; d. Required entries (household head name, relationship, legal domicile, head of the family name, address history), e. Address and name of head of household, f. The name of the person who needs it (certificate, not required if all members), g. Intended use
*Be sure to include a phone number where you can be reached during the day, as we may need to confirm the contents.
2. Copy of identity verification documents
A copy of your driver's license, health insurance card, My Number Card, etc.
3. Documents that show the relationship with the person who needs it
If the requester's name is not listed in the family register, documents that can be used to confirm that the requester is a direct relative of the person listed in the family register (certificate of family register, etc.)
4. Fee
Please purchase a fixed amount credit exchange for the necessary amount at Yucho Bank. Please enclose on the surface of the certificate without writing anything.
5. Self-addressed envelope and stamps
・Please fill in the name and address of the claimant listed in "(1) Issuance request form" as the address on a self-addressed envelope with necessary stamps.
・Certificates will be A4 or B4 size, so please avoid extremely small envelopes.
・If you are sending a large number of letters, please send them without affixing extra stamps on the envelopes (we will return the unnecessary ones), or write in red ink on the return envelope, "Payment for insufficient fee." please.
In that case, please send the following required documents.
1.Delivery invoice*The form can be downloaded from the link below. Bills from other municipalities can also be used. If you cannot print, please write the following on a piece of writing paper.
[In case of family register]
ah. name and address of the claimant; a. A phone number where you can be contacted during the day; Relationship with the person in need (person, wife, child, etc.), d. Type and number of certificates to be requested; e. Registered domicile/leader, f. The name of the person who needs it (certificate, not required if all members), g. Intended use
[Resident Certificate card]
ah. name and address of the claimant; a. A phone number where you can be contacted during the day; Type and number of certificates to be requested; d. Required entries (household head name, relationship, legal domicile, head of the family name, address history), e. Address and name of head of household, f. The name of the person who needs it (certificate, not required if all members), g. Intended use
*Be sure to include a phone number where you can be reached during the day, as we may need to confirm the contents.
2. Copy of identity verification documents
A copy of your driver's license, health insurance card, My Number Card, etc.
3. Documents that show the relationship with the person who needs it
If the requester's name is not listed in the family register, documents that can be used to confirm that the requester is a direct relative of the person listed in the family register (certificate of family register, etc.)
4. Fee
Please purchase a fixed amount credit exchange for the necessary amount at Yucho Bank. Please enclose on the surface of the certificate without writing anything.
5. Self-addressed envelope and stamps
・Please fill in the name and address of the claimant listed in "(1) Issuance request form" as the address on a self-addressed envelope with necessary stamps.
・Certificates will be A4 or B4 size, so please avoid extremely small envelopes.
・If you are sending a large number of letters, please send them without affixing extra stamps on the envelopes (we will return the unnecessary ones), or write in red ink on the return envelope, "Payment for insufficient fee." please.
Four. destination
Please put items 1 to 5 above in an envelope and send it to the address below.
Delivery address
〒048－1595
55 Fujimi, Niseko Town Abuta-gun, Hokkaido
Niseko Town Hall
Resident Affairs Division
Delivery address
〒048－1595
55 Fujimi, Niseko Town Abuta-gun, Hokkaido
Niseko Town Hall
Resident Affairs Division
Inquiries regarding information on this page
- Resident Affairs Division
- TEL:0136-56-8839
- FAX:0136-44-3500