Second Niseko Town Administrative Reform Charter (March 2004)

1. Basic Concept

1. Necessity of Administrative Reform

In Honcho, based on the administrative reform plan outlined in July 1996, various administrative reforms such as promotion of participation by residents, reduction of expenses by reviewing administrative operations, active introduction of private consignment, reduction of the number of planned staff, We are working on measures and have achieved certain results.
However, recently the environment surrounding local governments has not experienced in the past such as reduction of local allocation tax, promotion of mergers of municipalities that could deprive the function of small municipalities. We must keep local autonomy and overcome this difficulty so that residents can live with peace of mind in the future.
Based on these severe circumstances, instead of reducing costs and reviewing office work by conventional methods, the residents and the government will squeeze wisdom and formulate the "Niseko Town Administration Reform Charter" to perform radical reform of the government. .

2. How to proceed with administrative reform

The plan period of this Outline will be five years from FY 2004 to FY 2008 and will be implemented following the previous Outline.
Regarding the promotion situation, we will report to the "Administrative Reform Promotion Committee" consisting of residents' representatives and obtain advice.

2. Promotion items of administrative reform

1. Establishment of an open administrative system

Regional decentralization progresses, and community making is made taking advantage of each feature. Resident participation (autonomy) is important to advance this community development. In order to promote participation by residents, it is necessary to "share" much of the information held by the administration.
With the advancement of information technology, it is becoming possible to obtain administrative information from home etc., and to receive administrative services such as application and application of public facility use. In Honcho, we will actively utilize these methods to establish an open administrative system.
(1) Promotion of easy-to-understand administration
Information is "shared" and "understandability" is also an important element. It will not be useful as information unless it gains understanding from many residents. In Honcho, we will endeavor to implement policies that take into consideration "shared" and "easy to understand" in order to fulfill accountability to residents.
(2) Realization of electronic local government
"Electronic municipalities" using communication technology will be able to eliminate constraints on time and distance. We will carefully consider whether the mechanism using this communication technology will contribute to the residents service or whether it is cost effective and will proceed with the introduction.
(3) Localization of information
Regional towns and villages including Honmachi are delayed in the development of the information and telecommunications infrastructure compared with the urban areas, and there is a gap in the information that the residents can acquire. Since the disparity of information greatly affects the regional economy and education, we will consider the method of communication infrastructure adapted to the topography of Honcho and try to resolve the disparity.
In addition, we will consider new information sharing means as a substitute for Soyokaz Communication provided by using telephone line.
(4) Protection of personal information
With the progress of communication technology it has become possible to receive many useful services, but at the same time the problem of information leakage due to unauthorized access etc. is occurring. Although Honmachi conducts strict information management and operation, we will consider introducing an external audit to evaluate whether this is properly done in the administrative information system.
(5) Improvement of contact service
In order to improve residents' services, we will consider the possibility of consolidating windows and issuing juminhyo (certificate of residence) certificates on holidays.

2. Financial soundness

Local government finances such as a decline in tax revenue due to economic recession, reduction of local allocation tax that can not see future outlook are in emergency. Especially significant reduction of local allocation tax compromises the survival of small municipalities. In order to break through this situation, there is no choice but to reduce the budget size. However, in the administration, there is a service that can not be truncated to organize the unprofitable sector of private enterprises. We examined individually and concretely how to secure the service, how far we can provide it, and whether there is no waste there, so as to make it possible to equalize the balance of finances Compress it.
(1) Planned fiscal management
Since it is necessary to operate with a long-term viewpoint regarding the execution of the budget so as to make the financial soundness and to provide the utmost public service in the limited financial resources, the financial plan which we have considered multifaceted We will formulate planned fiscal management.
(2) Publication of fiscal indicators
It is important to accurately grasp the financial situation of the town and to objectively evaluate whether fiscal management is being carried out properly. In order to correctly know the current situation, we will prepare the materials using an effective and easy-to-understand method and release that information.
(3) Review of project evaluation
With limited resources, you can not do all the businesses that you desire. It is necessary to clarify the priority of the project and select business according to the budget. The priorities of the projects must be determined according to clear criteria, so we will examine these mechanisms.
(4) Proper storage of tax and usage fee
We will investigate various payment methods for taxes, public utility fees, etc., and improve residents' services.
In addition, we will take measures to eliminate delinquency, and strive to improve the storage rate.

3. Review of administrative operations

We have been reducing expenses by reviewing administrative projects from the past but we will review all from scratch and reduce expenses to the utmost limit. Also, we will review not only the direct cost reduction but also the method and necessity of clerical processing, and strive to reduce comprehensive expenses.
(1) Reduction of thorough administrative expenses
We will review existing office processing methods from the beginning, reduce expenses with new viewpoints such as introduction of electronic approval utilizing communication technology and consignment of administrative operations.
(2) Reduction of subsidies
In addition to consolidating subsidies based on the reports from the Subsidy Review Committee, we will effectively enforce such as setting a deadline for the subsidy years.
(3) Active utilization of private consignment etc.
Outsourcing to private enterprises, etc. has been done about administrative work etc. from now on considering the efficiency of the business, but from now on we will consider the effect of the administrative business and actively entrust it.
(4) Review of election administration
Today, there are nine voting districts in the town, but due to regional restructuring etc., the number of voters varies widely among voting districts. We will reorganize the voting area in order to save expenses while considering the actual circumstances of voters.
Also, since most of the expenses related to election office are personnel expenses, we will try to save expenses, such as considering the method of paying allowances to office workers on the day of election.
(5) Integration of kindergartens · nurseries, primary schools
In Honmachi, we operate kindergartens and nursery schools respectively, but the birthrate in town has been declining year by year, and in kindergartens the number of entrants is less than the recruitment capacity. In order to operate efficiently while maintaining the functions of both facilities, we will try to unify kindergartens and nurseries. We also examine the integration of elementary school while asking about the actual circumstances and opinions of the area.
(6) Promotion of wide-area administration
Implementation of administrative projects in a wide area is more efficient than towns alone, but concerns are raised that current wide area administrative systems do not necessarily go as expected. In Honcho, in order to find the possibility of the future expansion of the area, we will examine the new wide-area mechanism which is not bound by the form so far.
(7) Examination of the future image of the municipal high school
We will examine the significance in the high school area and the future management policy from a long-term perspective.
(8) Proper operation of town circulation bus
Regarding the town circulation bus "Fureai shuttle" which has become established as a regional public transport system, considering the convenience of the residents while considering its travel route and fee, we will consider the efficiency of the business and strive for proper operation.

4. Establish an efficient organization / mechanism

The swell of social situation has been accelerating year by year, and it is also complicated. Organizations that can not respond to this "flow" are currently unable to survive. This is not an exception in local governments, we need an organization that can respond flexibly without being caught up with the previous way of thinking. In Honcho, we will promote reorganization of the organization so that we can establish a system according to need without being bound by every "frame".
(1) Construction of organization and mechanism with flexibility and responsiveness
Based on the residents' perspective, we will create an organizable group for residents, flexibly incorporate opinions from inside and outside, and reorganize the organization from time to time.
(2) Consideration of public corporation
We will examine simplified waterworks accounting and sewage accounting to become a public enterprise, clarify costs, and reduce related expenses.

5. Appropriate management of staff

With decentralization, officials are required to have higher legal capacity and sophisticated communication skills than ever. In order to revitalize the organization "staff" staff is required. To that end, we need to secure highly qualified talent as well as a system to evaluate training and job performance to arouse staff awareness.
(1) Capacity reduction
Simplifying the administrative organization is necessary to reduce expenses. Regarding the reduction of personnel, we will formulate a capacity adaptation plan and implement it in a planned manner while paying attention to the balance with administrative services.
(2) Introduction of personnel evaluation system
In order to revitalize the organization and improve operational efficiency, it is important to enrich staff training and maximize the abilities of individual staff. As a method to raise awareness of officials, we will consider a mechanism to properly evaluate job performance and reflect it in treatment.
(3) Appropriate salary etc.
We will consolidate and abolish various benefits based on actual business conditions.
(4) Improvement of staff ethics
Employees are strongly aware that they are engaged in public work and formulate ethics rules to clarify their intention to hope in a strict attitude in a fraudulent manner. We will also consider establishing a committee on prize punishment etc. including external committee members.

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