Information disclosure / document management
Outline of Information Disclosure Ordinance
Officer: General Affairs Division
Niseko Town, the Information Disclosure Ordinance was enforced in April 1999.
Here, I will outline the ordinance.
For details, please see the following page.
Niseko Town, the Information Disclosure Ordinance was enforced in April 1999.
Here, I will outline the ordinance.
For details, please see the following page.
1) In order to clarify the idea of the town, we prepare a preamble.
The basis of town development is to think and act on our own town people as its main body. And, in order for us to think and act on our own, various information about the town and our way of thinking about town development must be provided sufficiently to us and explained.
I think that this is the principle of democracy, and it is the origin of residents autonomy.
Now, as each person's values become diversified and the socio-economic situation changes drastically, in order to create a better region, we learn from history and make efforts toward building new value It is required to do.
We are committed to promoting the disclosure and sharing of information so that various activities of community development are open to all people, to be fair and easy to understand, to feel proud of living, to share the joy of the local community "Our We will enact this ordinance for the creation of Niseko.
I think that this is the principle of democracy, and it is the origin of residents autonomy.
Now, as each person's values become diversified and the socio-economic situation changes drastically, in order to create a better region, we learn from history and make efforts toward building new value It is required to do.
We are committed to promoting the disclosure and sharing of information so that various activities of community development are open to all people, to be fair and easy to understand, to feel proud of living, to share the joy of the local community "Our We will enact this ordinance for the creation of Niseko.
2) Simplification of procedures
Information that clearly indicates that it does not fall under the privacy of individuals among town administrative information is defined as "Disclosure Information" and we simplify procedures related to billing and disclosure (omission of invoices etc.). (Disclosure on the spot, reducing the burden on the claimant.)
3) Public town information is handled as disclosure information
The town administrative information once decided for disclosure is handled as "disclosure information" which simplifies the procedure, considering the convenience of the requester and rationalization of administrative procedures, simplifying the billing procedure.
4) Anyone can make a claim
Anyone can claim it without restricting the extent to which the town administrative information disclosure can be requested to the townspeople and others.
5) The reason for non-disclosure explains the reasons of non-disclosure with additional reasons in writing
When the requested information is determined to be "not disclosed" or "only partial disclosure", the notice will be attached to the notice why it is not disclosed. In addition, the executing agency (town, parliament, etc.) stipulates accountability as "we must explain the reason for non-disclosure".
6) Town administrative information which can be disclosed by the passage of time is clearly indicated
If the reason for non-disclosure is temporary and you can publish information on town information after a certain period of time, explain when you can disclose it.
7) Information on non-existence can also be made public by making new documents
Even if the town administrative information pertaining to the disclosure request is "nonexistent", if it is possible to newly create town administrative information pertaining to that request, we will newly create or acquire and publish it. (Provided, however, that it is effective only when it is effective for the business of the town)
8) Public official's name is published
The names, positions, and job contents of public officials (local public officials, national public servants) and public officials who are involved in the performance of their duties are excluded from the information to be protected by individuals and subject to disclosure.
9) Disclose information on invested corporations and supplementary organizations
Investment corporations that have contributed more than one-half of their capital and supplementary organizations supporting more than one million yen per year are obligated to disclose information. In addition, the executing agency stipulates that when the request for disclosure of information concerning the corresponding investment corporation etc. is requested, the executing agency can request that the necessary information be submitted and can be made public. Furthermore, in order to ensure the effectiveness of these, the executing agency will enter into an agreement with the corresponding investee corporation, and provide supplementary conditions to supplementary organizations.
10) Search information and make it convenient for the requesting party
The executing agency will provide necessary information so that the person making the request for disclosure can obtain the information. We also stipulate that we will take actions that take convenience into account.
11) Publication fee
The commission is free.
However, in giving copies etc., we will pay the actual expenses. (There are exemption measures for living guardian etc)
However, in giving copies etc., we will pay the actual expenses. (There are exemption measures for living guardian etc)
12) Disclosure of deliberations of attached agencies
In principle, various meetings to be held in adjunct organizations such as the council and executing agencies are made public.
Introduction of document management filing system
Enforce information disclosure regulations from April 1999
A superior document management system is essential for smooth information sharing
Niseko Town, we started document management by filing system in August 2000.
We eliminate useless time searching for documents and promote information sharing with residents.
We eliminate useless time searching for documents and promote information sharing with residents.
Enforcement of Information Disclosure Ordinance
In order for the citizens to participate, if the residents do not have information on the agenda, they cannot conduct sufficient discussions. For that purpose, a mechanism is needed that allows residents and the government to share information and obtain necessary information at any time. Niseko Town has enforced the Information Disclosure Ordinance since April 1999 to ensure this system.
Document management is a two-wheeled vehicle
Document management is essential for information disclosure, as compared to the two wheels of a car. In order to smoothly share the information that the government has with the residents, it is necessary to properly manage the information. There are various management systems for this purpose. Niseko Town, the ordinance was enforced before establishing a document management system because it was judged that it was not appropriate to postpone implementation due to lack of document management in the enforcement of the ordinance.
However, it does not deny the importance of document management, and it was necessary to take some time to build a management system suitable for the operation of Niseko Town after fully recognizing the necessity. .
However, it does not deny the importance of document management, and it was necessary to take some time to build a management system suitable for the operation of Niseko Town after fully recognizing the necessity. .
Introduction of filing system
Filing system
The method of document management that Niseko Town chose is the "Filing System" AKF (Administrative Knowledge Filing). The filing system is more than just a cleanup of documents. By completely eliminating the personalization of documents and sharing documents (information), anyone can utilize the information. Documents are categorized in three levels and stored in a cabinet. The documents stored in the folder can be retrieved quickly by visually searching for the guide name.
On the desk is a runway
on the desk
Previously, we needed a lot of time to find the necessary documents. As a result, documents are now available at hand, and around the desk are filled with documents as soon as they are noticed. With the filing system, you can quickly retrieve documents, so you do not have to keep documents at hand. When leaving the office, all the documents are stored in the cabinet and nothing remains on the desk, so it looks like a "runway".
Voluntary development of document information disclosure system
ニセコ町では、平成8(1996)年度に職員全員が利用できるLAN環境を構築し、事務の効率化を図ってきました。ファイリングシステムもこの環境を有効に活用し、すべての端末からデータ入力や情報の検索を可能とした「文書目録公開システム」をシステムベンダーの協力を得て独自に開発しました。
Document folder names (document catalogs) managed by the system since 2000 are released as open data.
Document folder names (document catalogs) managed by the system since 2000 are released as open data.
Inquiries regarding information on this page
- Niseko Town Hall
- TEL:0136-44-2121
- FAX:0136-44-3500