暮らしの情報

Information for Foreign Residents

Procedures

Residency card

■Entering and exiting at a national airport
Those entering the country will receive a confirmation stamp in their passport, and those in Japan for medium- or long-term stays will be presented directly with their residence card (zairyuu kaado) or, in the case that a card could not be prepared in time, a provisional stamp will be attached to their passport to indicate that they will be sent a residence card shortly.

■Procedures at the municipal level
Residency report (Registration as a resident)
Those who will become medium or long-term residents in Japan should bring their passport and residence card to the Town Council to register as a resident within two weeks of passing through immigrations. If you only received a provisional stamp, you may bring your passport only. A residence card is a piece of government-issued identification that is necessary for opening a bank account and other activities. When you register as a resident you can receive other pieces of government-issued identification and receive government services.

*Those whose period of residence is under three months, short-term residents, those with a diplomat or government business visa, special permanent residents and illegal residents do not need to register as residents.

■Change of address/emigration
When moving to a new address within Japan, you should come to the Town Council to go through the "moving out" procedures, whereupon you will be presented with a "proof of moving out". You need a "proof of moving out" when registering your new address. If you are moving overseas, even if you have permission to re-enter the country, as a general rule you still need to apply for a "proof of moving out".

Please pay all your Japanese taxes before leaving the country. In Niseko Town, those registered as residents on the first of January are sent tax notices in June. If you are leaving the country between the period of January and June, find someone to take care of your taxes for you and prepare to pay your taxes.

■If a child is born in Japan
If you are residing in Japan for over 60 days, you must register any children within 14 days the birth.

*In order to register births you must present some proof of the birth: a birth certificate, Mother and child handbook, etc.

■Procedures that must be done at the Immigration Bureau

  • Making changes other than a change of address
  • Application to change name, Birth date, sex, nationality/region
  • Application to renew the length of validity on your residence card (for permanent residents and minors under 16)
  • Application for a new residence card (if your card is lost, stolen, destroyed, or is severely damaged)
  • Changes regarding work/school affiliation or spousal status (employment qualifications, study qualifications such as "exchange student", acquiring resident status through marriage)
  • Residency review - When extending residency, changing residency status, etc. middle and long-term residents will be presented with a new residence card.
  • Application for the residency status of children born in Japan (within 30 days of birth).
    * this application requires a proof of birth (birth certificate, mother and child handbook, etc.)


For more information on the residence card, please click here.

Seal registration

■Seal registration (hanko)
In Japan a personal seal is a requirement to open a bank account and to buy and sell motor vehicles and real estate. In addition, a seal registration certificate is necessary for important procedures and transactions involving large amounts of money. Order or purchase a personal seal at a hanko specialist and register it at the Town Council. After registration, a certificate will be issued to you when required, upon presentation of the seal registration card (Inkan Tourokusho). Without the seal registration card, a certificate will not be issued. Keep the card in a safe place.


■Seals
The personal seal registered at the Town Council is known as jitsuin, and other seals are referred to as mitomein. Please note that a self-inking seal is not acceptable as jitsuin. Jitsuin is often used with a seal registration certificate for such cases as the purchase of a car, commodity trading and the sale of real estate. Mitomein is used for such cases as opening a bank account and receiving a package by express delivery. To be registered, personal seals must meet the requirements below.

  • The imprit is larger than 8mm square and smaller than 25mm square.
  •  The imprit is larger than 8mm square and smaller than 25mm square.
  •  The seal is made from a hard material like ivory so as to avoid deformation and breakage (a rubber stamp is not acceptable).
  • The seal contains old the applicant's name (details other than the applicant's name are not acceptable)
  • The family name or first name is carved using the alphabet or kana (only official names can be used, phonetic equivalents and nicknames are not acceptable).

 

Registering a seal

Registrant Items required before registration
When the owner of the seal comes to the counter for registration With identification Seal, an identification document (photo ID issued by a public office, driver's license, passport or residence card)
Without identification Seal, guarantee by a person who has registered her/his seal in the town, guarantor and guarantor's seal
When a proxy registers
*This process takes a long time as identification is confirmed by mail. The registrant must come to the counter twice, for application and registration.
Seal and power of attorney

  • If you lose your seal registration certificate, please report immediately to protect against its possible misuse.
  • The registration certificate must be returned to the Town Council in the event of a move, cancellation of registration, change of name or death.


Social insurance system

The Japanese social insurance system is supported by pension and public medical insurance. The pension is divided into three programs - the national pension program, the welfare pension program and the mutual aid pension program. In regards to public medical insurance, everyone who lives in Japan is obliged to be enrolled in either a health insurance program for persons employed by a company or business establishment or the National Health Insurance Program for persons who are not eligible for any employment-based health insurance program. Health insurance cards are issued to people who have joined the programs, and they pay 10%, 20%, or 30% of medical costs depending on their age when receiving medical care at a hospital or clinic due to illness or injury. Details of individual insurance programs are listed below.

■People covered by employment-based health insurance
Employees of companies and business establishments (the joining process for the health insurance programs and the premium payments are carried out by the companies/business establishments on behalf of the applicant.)

■People covered by national health insurance

  • People who are not covered by employment-based health insurance
  • Registered residents of a town
  • Those who have registered as a foreign resident and were initially approved to live in Japan for over three months.
  • Those who have registered as foreign residents and are going to live in Japan for over three months.

 

■Cases that are not covered by the national insurance policies
The following cases are not regarded to be illnesses and are not covered by national insurance policies: Health checkups, vaccinations, normal pregnancy and delivery, orthodontics, cosmetic surgery and abortion for non health-related reasons. In addition, benefits are limited for injury due to a deliberate crime, deliberate injury, fighting or drunkenness, and for cases in which people do not follow the instructions of the doctor or insurer. Illness and injury at work are covered by worker's compensation insurance. Please contact your place of employment or the Town Council for further details.


Please be aware that when you move from Niseko Town to another village, town, or city in Japan or you move overseas, your insurance will no longer be valid and you will not be able to use your insurance certificate.


■Cases in which benefits are paid at a later date

 

  • When seeing a doctor without a health insurance card, such as when receiving medical care due to an accident.
  • At a hospital or clinic that does not deal with national health insurance (the patient is required to settle all initial medical costs).
  • After settling the initial medical costs, the patient can apply for the healthcare benefit by completing the necessary documents at the Town Council. There will be an examination of the applicant's eligibility to receive the benefit excluding the portion which is to be settled by the applicant after the treatment. If the self-pay cost is deemed too expensive for the applicant to pay and at the application stage, support in relation to the payment of this portion of medical costs is approved, the amount over and above the limit will be refunded to the applicant at a later date.


■In event of a traffic accident or any injury incurred from a third party
Be sure to report to the Town Council if you have a traffic accident or sustain injury by a third party. If you accept medical costs from someone who has injured you without reporting this, you may find that you are not covered by insurance. Before accepting any funds, please consult with an official at the Town Council.

Procedures for joining/withdrawing from the national health insurance program

  Event Items required for notification
Joining procedure When registering residency status Residence card, passport and seal (if any)
When moving in from another municipality Change of address certificate (tenshutsu shomeisho), seal and residency card)
When withdrawing from an employment-based health insurance program Document certifying withdrawal from a health insurance program, seal and residency card
When a child is born Maternal and child health handbook and seal
Withdrawal procedure When moving out to another municipality Health insurance card and seal
When joining an employment-based heath insurance program, etc. Health insurance cards for both national employment-based programs and seal
At death Deceased's health insurance card, death certificate and seal

*Please report to the Town Council within 14 days if any of the above occur

Self-pay ratio of medical expenses

Under 3 years old 20%
3-69 years old 30%
70 years and older 10% (30% for those who have a certain level of income)

*The insured will receive a lump-sum payment for child raising expenses when a child is born, and funeral allowances at death.

Taxes

People who live in Japan who own motor vehicles and/or real estate and earn money in Japan are obliged to pay taxes. Please pay taxes in accordance with the tax notice from the Town Council. When moving to another part of Japan or leaving Japan, please ensure that any outstanding payments are made, and if you plan on returning to Japan or have property in Japan, elect a person to act on your behalf to file tax returns and make necessary payments. Taxes are classified as below.


■Individual inhabitance tax
This tax consists of a prefectural inhabitance tax and a municipal inhabitance tax, which are paid to the town together. Individual inhabitance tax is calculated by using the previous year's income figure, to which a per capita tax rate is added. The per capita tax is levied regardless of the income level for the previous year.


■Corporate inhabitance tax
This tax is levied on corporations that have offices, business places and/or facilities located in the town's boundaries.


■Light vehicle tax
This tax is levied on people who own light vehicles and use them in the town. (A light vehicle is referred to as a Kei and has a yellow registration plate)


■National health insurance tax
This tax is levied on people who are enrolled in the national health insurance scheme. The tax is calculated based on the size of the family, income and fixed asset tax for the family for the period of April to the following March.


■Fixed asset tax
This tax is levied depending on real estate and other assets if the taxpayer is the owner of the asset as of January 1, even if the ownership is changed (due to sale) in the middle of the year.

Birth/death registration

In Japan, people are required to register births and deaths under the Family Registration Act. Foreign residents in Japan are also required to register births and deaths in Japan in accordance with the rules of the Family Registration Act. It is a requirement of Law to register all childbirths, deaths, marriages and divorces.

When a baby is born

  Notification period Documents required
Birth notification Within 14 days of birth
  • Birth certificate issued by the doctor or midwife, maternal and child health handbook and seal or signature of the person who notifies the birth
  • Parents' residency cards and passports (for foreign residents)



At death

  Notification period Documents required
Death notification Within 7 days of death
  • Death certificate issued by the doctor, and seal or signature of the person who registers the death



At marriage

  Notification period Documents required
Marriage notification When applicable
  • Marriage notification and seals of husband and wife
  • Extract of family register (when reported in an area other than the legal domicile, for Japanese citizens only)
(the following documents are also required for foreign nationals)
  • Certificate of marriage eligibility issued by the foreign resident's embassy or consulate and its translation (with the translator's signature)
  • Passport and birth certificate



At divorce

  Notification period Documents required
Divorce notification When applicable
  • Divorce notification and seals of husband and wife
  • Copy of family register (when reported in an area other than the legal domicile, for Japanese citizens only)

 

 

”My Number” Social Security and Tax Number System Application

 

On 5th October 2015 the “My Number” Social Security and Tax Number System System is being implemented in all of Japan.
 From the beginning of October every resident will receive a letter in the post containing important information about the "My Number System".  This letter contains your “My Number Notification Card,” an application form (including a return envelope)
 for your "Individual Number Card" and an important explanation about the "My Number System" procedures. Please be sure to keep your “Notification Card” in a safe place, as you will need to show it when you collect your "Individual Number Card" from t
 he Town Office. As the letter explains you can either apply for your "Individual Number Card" via mail or online.
 You will receive a collection notification in early January 2016 when your "Individual Number Card" is ready for collection. When you go to collect your "Individual Number Card" from the Town Office you will need to take your “My Number Notification
 Card,” your ready for collection notification and a valid form of ID.   For more details see the PDF attached below.
 Here (in English)
 Here (in Chinese)

 

 Inquiries

Seal and identification registration, birth/death registration-related inquiries: Niseko Town Council Tel. 0136-44-2121
Citizen's Section, Citizen's Life Division. Hours: 8:30AM-5:15PM (seven days a week) Weekdays: Citizen's Life Division counter Holidays: Office on duty of the Town Council

Medical service-related inquiries: Niseko Town Council Tel. 0136-44-2121 Health and Medical Service Section, Health and Welfare Division

Tax-related inquiries: Niseko Town Council Tel 0136-44-2121 Tax Section/Fixed Asset Tax Section, Tax Division

Inquiries in English: Niseko Town Council Tel. 0136-44-2121 Email: kikaku@town.niseko.lg.jp Planning and Environment Division

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ニセコ町

北海道ニセコ町

〒048-1595北海道虻田郡ニセコ町字富士見47番地
TEL:0136-44-2121(代表) FAX:0136-44-3500
法人番号: 5000020013951

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